Board Meeting on February 19, 2011

People in attendance
Kem Cason, Ron Charlotte, Don Rhodes, Jennifer Parker, Sherry Wetzel, Liz Conant, Eric Carr

Business

• Don: All state fees for the year have been paid. Copies of the receipts were given to the treasurer along with the current bank statements.
• Sherry: The group has $981.02 in checking and $15,851.12 in savings.
• Don: We have received $50 in donations via the PayPal link on the website.
• Don: All current board members have been added onto the corporation paperwork.
• The Board talked about possible members to add to the Board since we are short 1 person. Kem is going to talk to several of the possible members to see if they would be interested.
• Kem: The By-Laws exist for the Corporation but are very generic and need to be updated to be more specific.
• Mapping out the duties of the officers.
• Define what would happen to the corporation funds should the company decide to close.
• Define what the goals and strategic plan (5 year plan. 10 year plan.)
• Background checks for anyone who is involved in activities with children.
• Perhaps create a separate financial policy to deal with the money issues.
• The TLC has been setup as an educational organization so creating a guide that would fit into the FCAT standards. Suggestions were made to talk with several people about possibly developing these guides.
• Ideas for income for the TLC.
• Purchase a piece of land that could be used for pulp wood production.
• Have classrooms or studio space on the property that could be rented out.
• A permanent living history demo that could bring people to the site when not used for events.
• A list of properties that presented to the Board, but after looking over list it is too early for the Corporation to be looking at purchasing land.
• Vivat 1 and 2 CD sales
• We need to get more online promotion of the CDs. Eric will be expanding this through the updated website and other online methods.
• Several people were suggested who might be able to sell the CDs at some of the SCA wars. Don will be checking with these people.
• The extra stock of these CDs will be stored with Don.
• A status report on Vivat 3 CD was presented.
• The ideas presented to the board at the last meeting were more than we felt were needed.
• Rurik is still willing to work on the project in a manor similar to the other 2 Vivat CDs.
• Ron will find out from Rurik what will be needed from the group to get the CD produced.
• Several options for generating funds were discussed.
• Hold a SCA style event which all profits would go to the Corporation.
• Create a “membership” which might be able to offer a discounted rate to attendance at participating SCA events.
• See if Trimaris would be willing to donate part of its Gulf Wars profits to the Corporation.
• Looking into acquiring the distribution rights to some other SCA related music similar to the Vivat CDs.
• Sherry will be looking into the rules on what kind of fundraising we can legally do.
• Board meetings are being held twice a year now and the next meeting will be held at Sherry’s house again in August 2011.

In Service
Don Rhodes
Secretary